Recognition of knowledge and transfers between programs

Candidates who wish to have their informally acquired knowledge and skills recognized as a condition for enrollment or as part of the obligations of the study program they are already enrolled in can apply. This refers to knowledge and skills acquired outside formal educational institutions, often through work experience, training, seminars, courses, independent work, etc.

For successful recognition, this knowledge must reach a comparable level of difficulty and cover similar areas as the individual subjects or subject groups within the chosen study program.

The recognition procedure for informally acquired knowledge and skills begins at the candidate's request, who submits the Application for Recognition of Informal Knowledge. For students of the physiotherapy study program, the Certificate of Completed Physiotherapeutic Work is mandatory. The candidate must submit all evidence necessary for the evaluation of informally acquired knowledge and experience, such as training certificates, job descriptions, employer recommendations, examples of products or projects, portfolios, professional contributions, or other documentation proving the acquired knowledge.

The recognition process proceeds by the candidate first completing a special application indicating which knowledge they claim and which subject this knowledge should replace. They attach appropriate evidence, which is then reviewed by the competent commission. In case of uncertainties, the faculty has the right to request additional explanations, a personal interview, or even knowledge verification. Based on a comprehensive assessment, the commission issues an opinion and a recognition decision, which is entered into the student's index. In most cases, the recognized obligation is not graded numerically but recorded as "completed." The evaluation and recognition process of informally acquired knowledge and skills may be subject to a fee based on the price list adopted by the Alma Mater Board of Directors.

Candidates who have a foreign educational certificate and wish to continue education in a study program in the Republic of Slovenia must have a decision recognizing the right to continue education in university or higher professional study programs (hereinafter: recognition decision). Candidates who already have a recognition decision or nostrification follow the instructions for submitting evidence of meeting enrollment conditions and submit the decision along with all evidence through the eVŠ portal. For candidates who do not yet have a recognition decision, a completed electronic application form for study enrollment in eVŠ also counts as an application for recognition of foreign education. Candidates who submit an incomplete application for recognition of education for the purpose of further education will be individually notified of the request and deadline for supplementing the application in writing or via the eVŠ portal. The recognition procedure is conducted by the authorized person of the higher education institution where the candidate applied for study.

Documents required for the procedure

1. An electronic copy or photo of the certificate(s) of completed education abroad for which recognition is requested for processing in the admission procedure;
   The document from point 1 must be properly legalized, as follows:
   • No legalization required: Austria, Bulgaria, Bosnia and Herzegovina, Czech Republic, France, Greece, Croatia, Hungary, Romania, North Macedonia, and Serbia.
   • Other EU countries: certified copy · Other non-EU countries: Apostille, if the issuing country is a signatory to the Hague Convention.
   • All other countries: Certification by the Ministry of Foreign Affairs of the foreign country and super-certification by the diplomatic or consular representation of the Republic of Slovenia abroad accredited for that country or by the Ministry of Foreign Affairs of the Republic of Slovenia.
2. Electronic copy or photo of a court-certified translation of the education certificate from the previous point into Slovenian, unless the document is issued in Croatian, English, German, or Italian;
3. Electronic copy or photo of evidence of the content and duration of education and completed obligations during education – transcript of grades from at least the last two years of secondary education or transcript of grades from studies and/or diploma supplement;
4. Electronic copy or photo of a court-certified translation of the evidence from the previous point into Slovenian, unless the document is issued in Croatian, English, German, or Italian;
5. A brief chronological description of the entire education prepared and signed by the holder of the education certificate or their legal representative.

Candidates submit electronic copies or photos of evidence via the EVŠ portal and subsequently send the properly legalized documents to: Alma Mater Europaea University, Slovenska ulica 17, 2000 Maribor.

The list of documents required for the recognition procedure may vary depending on the country of origin of the education certificate, so we recommend that candidates inquire in advance about the detailed list of documents or information related to the procedure from the authorized person ( international@almamater.si ).

A student can transfer from part-time to full-time study under the following conditions:

• If places are still available
• If they have not yet repeated a year, used an additional year, or changed the study program as a full-time student,
• If they have repeated a year, used an additional year, or changed the study program as a full-time student (with tuition fee payment)
• If they have fulfilled all conditions for enrollment in a higher year.

A student can transfer from full-time to part-time study under the following conditions:

• If places are still available and
• If they have fulfilled all obligations required for enrollment in a higher year in part-time study.

If there are more applications than available places, students are ranked based on the average grade of their current studies, while also considering the criteria listed above.

Candidates who meet all conditions will receive an Enrollment Invitation at their email address. Enrollment will be possible until September 30 of the current academic year. Candidates who do not meet the conditions will also be notified at the email addresses provided in their enrollment applications.